AI Supplier Compliance Document Extraction Agent

How Cassidy automates using AI

Step 1: Trigger on document submission

The Workflow activates when a supplier submits documents—whether via email, supplier portal, or SFTP upload. Cassidy automatically classifies the document type and version (ACORD 25, W-9, CMRT, IEC 62474 declarations).

Step 2: Extract and normalize document data

Cassidy parses each document using layout-aware extraction tuned to the specific format. For COIs, it captures coverage types, limits, effective dates, and endorsements like Additional Insured and Waiver of Subrogation. For W-9s, it extracts TIN, entity type, and signature fields. For REACH/RoHS declarations and CMRTs, it pulls substance data, exemption IDs, and smelter lists—normalizing everything to your canonical schemas.

Step 3: Validate against requirements and authoritative lists

Cassidy checks extracted data against your policy requirements and regulatory sources: COI limits vs. your requirements matrix, TINs via IRS TIN Match, SVHCs against the ECHA Candidate List, RoHS substances at homogeneous material level, and smelter IDs against RMI conformant lists. Confidence scores flag fields that need human review.

Step 4: Route exceptions for remediation

When validation fails—GL limit shortfalls, missing endorsements, TIN mismatches, incomplete SVHC disclosures, unrecognized smelters—Cassidy generates clear exception reasons and sends templated guidance to suppliers. Human-in-the-Loop approval gates ensure your team reviews high-stakes decisions.

Step 5: Update systems and maintain audit trail

Once validated and approved, Cassidy writes compliance status and structured metadata back to your ERP, PLM, S2P, or GRC systems. Every extraction, validation decision, and approval is logged with timestamps for full audit readiness.