AI Supplier Compliance Document Extraction Agent

How Cassidy automatesheaderusingai

Step 1: Trigger on document submission

The Workflow activates when a supplier uploads a compliance document via portal, email, or APIor when a scheduled collection campaign requests new artifacts.

Step 2: Classify and route the document

Cassidy identifies the document type (COI, W-9, REACH, RoHS, CMRT/EMRT) and version, associates it with the correct supplier and site records in your Knowledge Base, and flags duplicates or outdated submissions.

Step 3: Extract structured data

Using document AI, Cassidy captures critical fields: coverage limits and expiration dates from COIs, TIN and legal entity from W-9s, SVHC presence and SCIP IDs from REACH declarations, restricted substance thresholds and exemption codes from RoHS forms, and smelter/refiner lists with RMAP status from CMRTs.

Step 4: Validate against business rules

Cassidy checks extracted data against your requirementsminimum coverage limits, TIN format and IRS matching, current SVHC lists, valid exemption references, and conformant smelter IDsscoring confidence and flagging exceptions.

Step 5: Route exceptions for remediation

Non-conforming documents trigger automated supplier notifications with prescriptive guidance (e.g., "Umbrella limit below required $5M" or "CMRT contains non-conformant smelter"). Human-in-the-Loop review handles edge cases before approval.

Step 6: Update systems and track lifecycle

Approved data pushes to your ERP, PLM, or vendor master. Cassidy monitors expirations, regulatory updates (biannual SVHC additions, RoHS exemption sunsets), and renewal deadlinesautomatically triggering supplier outreach when documents approach expiration.