AI Payroll Reconciliation Agent
Automating Multi-Bank Payroll Variance Detection with AI
Pre-Pay Validation and Anomaly Detection
The agent compares current payroll calculations against prior periods at both employee and aggregate levels, flagging outliers in base pay, overtime, bonuses, and deductions before funds are released.
Multi-Bank Payment Orchestration
Automated workflows generate and validate payment files across ACH, SEPA, BACS, and wire rails—verifying control totals, routing details, and settlement timing while tracking acknowledgments and returns from each bank.
End-to-End GL Reconciliation
The system matches outbound payroll debits against bank statements and journal postings, reconciling clearing accounts and producing audit-ready tie-out packages with variance explanations for timing, FX, and fees.
How Cassidy automates payroll validation, payments, and reconciliation using AI
Step 1: Ingest payroll and bank data
The Workflow triggers on payroll run completion, pulling pay registers, gross-to-net details, prior-period snapshots, GL mappings, and bank statement feeds into Cassidy's Knowledge Base for unified analysis.
Step 2: Run pre-pay variance checks
Cassidy analyzes employee-level and aggregate variances by pay element—flagging threshold breaches, headcount anomalies, missing tax jurisdictions, and configuration issues—then generates a pre-pay variance report with outliers prioritized for review.
Step 3: Validate payment files
The Workflow validates each bank's payment file against rail-specific rules (NACHA, SEPA pain.001, BACS), checking required fields, account formats, control totals, and hash totals before routing for maker-checker approval.
Step 4: Monitor execution and handle exceptions
Cassidy tracks payment status across banks, consuming ACK/NACK responses and settlement confirmations. Returns and rejects are automatically flagged with reason codes, and remediation proposals are drafted for off-cycle reissues.
Step 5: Reconcile bank and GL postings
The Workflow matches bank statement debits to expected batches and ties payroll journals to GL accounts, producing a clearing account roll-forward, variance explanations, and a certification checklist ready for controller sign-off.
Step 6: Generate audit-ready deliverables
Cassidy compiles the complete tie-out package—bank reconciliation, GL journal listings, exception register with root-cause tags, and approval attestations—providing immutable evidence for SOX and SOC1 compliance.
Implement it inside your company
- Hands-on onboarding and support
- Self-paced training for your team
- Dedicated implementation experts
- Ongoing use case discovery
- ROI tracking & analytics dashboards
- Proven playbooks to get started fast
