AI ERISA Compliance Calendar Agent
Automating ERISA Compliance Calendar Management with AI
Deadline computation that accounts for real-world complexity
The agent applies statutory timing rules, weekend/holiday adjustments, and extension logic (like Form 5558) to generate accurate due dates for Form 5500, 8955-SSA, SAR, and participant notices across calendar-year and fiscal-year plans.
Multi-client portfolio visibility in one place
Consolidate deadlines across dozens or hundreds of clients—each with different plan years, plan types, and vendor ecosystems—into a single dashboard with configurable alerts and escalation logic.
Audit-ready evidence without the manual chase
Automated workflows capture EFAST2 confirmations, notice distribution proofs, and approval logs, building a compliance binder that's ready for DOL or IRS review.
How Cassidy automates this using AI
Step 1: Trigger on plan year cycle or calendar event
The Workflow activates based on plan year-end dates, upcoming statutory deadlines, or manual triggers—pulling client and plan metadata from your Knowledge Base to begin deadline orchestration.
Step 2: Compute deadlines using ERISA timing rules
Cassidy applies statutory logic (e.g., "last day of the 7th month after plan year end"), factors in weekend/holiday rules and filed extensions, and calculates accurate due dates for filings, notices, and testing windows.
Step 3: Generate task assignments and reminder cadence
The Workflow creates tasks for form preparation, notice assembly, and signature routing—assigning them to internal teams or external partners (TPAs, recordkeepers) with configurable T-60/T-30/T-7 reminders and escalation paths.
Step 4: Assemble filings and participant notices
Cassidy pulls prior-year data, vendor feeds, and plan documents to draft Form 5500 shells, 8955-SSA reports, SARs, safe harbor/QDIA notices, 404a-5 disclosures, and welfare notice packets—ready for review.
Step 5: Route for approval and execute submissions
Workflows route documents for plan administrator signature, coordinate EFAST2 e-filing, track CMS RxDC handoffs, and manage notice distribution via electronic or print channels—applying DOL safe harbor rules.
Step 6: Capture evidence and surface portfolio status
Cassidy logs EFAST2 confirmations, delivery proofs, and approval timestamps into an audit-ready evidence binder. A consultant dashboard surfaces on-time rates, open risks, and exception queues across your entire client portfolio.
Implement it inside your company
- Hands-on onboarding and support
- Self-paced training for your team
- Dedicated implementation experts
- Ongoing use case discovery
- ROI tracking & analytics dashboards
- Proven playbooks to get started fast
