AI Consulting Revenue Reconciliation Agent
Automating Consulting Billable Hour Reconciliation with AI
Eliminate spreadsheet sprawl and manual tie-outs
The agent connects directly to your PSA and ERP systems, automatically reconciling subledger activity to GL balances by account and dimension—replacing error-prone VLOOKUPs with traceable, audit-ready schedules.
Surface exceptions and root causes instantly
AI-powered anomaly detection flags rate mismatches, late timesheets, integration failures, and negative WIP, classifying each issue by root cause and recommending specific fixes like rebills, reclasses, or mapping corrections.
Accelerate close with automated JE proposals
The system generates ready-to-post journal entries for revenue true-ups, cost accruals, WUD adjustments, and FX remeasurement—complete with line-level support and impact previews on margin and KPIs.
How Cassidy automates using AI
Step 1: Connect and ingest PSA and GL data
The Workflow connects via API to your Professional Services Automation platform and ERP/GL, pulling time entries, expense charges, invoices, revenue arrangements, rate cards, and posted journals on a schedule aligned to your close calendar.
Step 2: Normalize and validate master data
Cassidy maps projects, SOWs, tasks, and transactions to a canonical data model, validating required fields, effective-dated rate cards, project-account mappings, and dimension completeness—flagging gaps before they become reconciliation blockers.
Step 3: Compute earned revenue, WIP, and deferred balances
The Workflow applies your ASC 606 policies—percent-of-completion, milestone, or time-based—to calculate earned versus billed amounts, unbilled AR/WIP, and deferred revenue by project and performance obligation.
Step 4: Run subledger-to-GL and SOW tie-outs
Cassidy reconciles PSA subledger totals to GL balances for revenue, WIP, deferred revenue, AR, and labor cost by account and dimension, then compares SOW funding to consumed hours and fees by workstream and change order.
Step 5: Detect anomalies and classify exceptions
AI analyzes variances to identify root causes—late approvals, rate discrepancies, duplicate postings, retro-time, or integration failures—and generates an exception register with transaction-level drill-downs and recommended actions.
Step 6: Generate JE proposals and reconciliation packs
The Workflow produces ready-to-post journal entries for accruals, reclasses, and adjustments, plus a complete reconciliation pack with rollforwards, variance bridges, and WIP aging—exportable to your GL or delivered via Slack or Teams.
Step 7: Route for approval and archive audit evidence
Cassidy sends exception lists and JE proposals through configurable approval flows with segregation of duties, then archives reconciliation artifacts with timestamps and drill-to-source links for SOX compliance and audit readiness.
Implement it inside your company
- Hands-on onboarding and support
- Self-paced training for your team
- Dedicated implementation experts
- Ongoing use case discovery
- ROI tracking & analytics dashboards
- Proven playbooks to get started fast
